Handling of Personal Information for Admissions Screening and Student Administration
Our Basic Stance Towards the Handling of Personal Information
We will manage and protect the personal information we have received from you in the following manner.
Purpose of Use
1. We will use information such as name, gender, and date of birth to approve or deny admission to prospective students.
2. We will use information such as telephone numbers, email addresses, addresses, and other means of contact in order to reply to your inquiries regarding your application and to notify you of test dates and times, etc.
3. To apply to the Immigration Bureau for the status of residence acquisition, we will use the personal information specified in the application guidelines.
4. Upon enrollment, we will collect personal information about you appropriately in order to maintain proper student management.
Provision and Consignment to Third Parties
We will not disclose or provide your personal information to any third party without your approval, except as required by law with respect to the purposes of use (1) ~ (4).
However, if we are required to disclose your personal information by legal procedures from the government or other public offices, we may disclose your information without your approval to the extent that it does not violate the relevant laws and regulations.
In addition, we will never entrust your personal information to a third party (contractor) for the purpose of outsourcing information processing such as application management or student management to a third party other than our company.
In Case Personal Information Is Not Provided
Purposes of use (1) ～ (3) are required fields when you apply for admission to the Company.
Therefore, if you do not provide the personal information required to apply for admission, we may decline your application.
Please note that if you do not provide the personal information necessary for us to make an admissions evaluation, we will not be able to make an appropriate admissions decision.
Purpose of use (iv) is that we may decline your admission (enrollment) if you, as our student, are unable to provide or authorize some or all the personal information necessary to carry out appropriate student management.
Disclosure, Revision, and Deletion of Personal Information
You can request disclosure of your personal information held by our company. As a result of the disclosure, you can also request to revise or delete your personal information.
However, we do not disclose information related to admissions decisions, as it may significantly interfere with the adequate execution of our operations.
We will not comply if there is a possibility of a serious hindrance to the implementation of proper student management even after enrollment.
If you wish to request disclosure, revision, or deletion of your personal information, please contact the Student Affairs Section below.
Please note that you may be asked to confirm your identity for this procedure.
Yu Language Academy (Tokyo, Sapporo) & Yu International Cultural Academy
Student Affairs Office
Phone: +81-3-3209-0160
FAX: +81-3-3209-0170
Our Personal Information Protection Manager
Our personal information protection manager is the head of the Personal Information Protection Management Section and can be contacted as follows.
Phone: +81-3-5925-1643 (License Academy Co., Ltd.)
Handling of Personal Information for Admissions Screening and Student Administration
Our Basic Stance Towards the Handling of Personal Information
We will manage and protect the personal information we have received from you in the following manner.
Purpose of Use
1. We will use information such as name, gender, and date of birth to approve or deny admission to prospective students.
2. We will use information such as telephone numbers, email addresses, addresses, and other means of contact in order to reply to your inquiries regarding your application and to notify you of test dates and times, etc.
3. To apply to the Immigration Bureau for the status of residence acquisition, we will use the personal information specified in the application guidelines.
4. Upon enrollment, we will collect personal information about you appropriately in order to maintain proper student management.
Provision and Consignment to Third Parties
We will not disclose or provide your personal information to any third party without your approval, except as required by law with respect to the purposes of use (1) ~ (4).
However, if we are required to disclose your personal information by legal procedures from the government or other public offices, we may disclose your information without your approval to the extent that it does not violate the relevant laws and regulations.
In addition, we will never entrust your personal information to a third party (contractor) for the purpose of outsourcing information processing such as application management or student management to a third party other than our company.
In Case Personal Information Is Not Provided
Purposes of use (1) ～ (3) are required fields when you apply for admission to the Company.
Therefore, if you do not provide the personal information required to apply for admission, we may decline your application.
Please note that if you do not provide the personal information necessary for us to make an admissions evaluation, we will not be able to make an appropriate admissions decision.
Purpose of use (iv) is that we may decline your admission (enrollment) if you, as our student, are unable to provide or authorize some or all the personal information necessary to carry out appropriate student management.
Disclosure, Revision, and Deletion of Personal Information
You can request disclosure of your personal information held by our company. As a result of the disclosure, you can also request to revise or delete your personal information.
However, we do not disclose information related to admissions decisions, as it may significantly interfere with the adequate execution of our operations.
We will not comply if there is a possibility of a serious hindrance to the implementation of proper student management even after enrollment.
If you wish to request disclosure, revision, or deletion of your personal information, please contact the Student Affairs Section below.
Please note that you may be asked to confirm your identity for this procedure.
Yu Language Academy (Tokyo, Sapporo) & Yu International Cultural Academy
Student Affairs Office
Phone: +81-3-3209-0160
FAX: +81-3-3209-0170
Our Personal Information Protection Manager
Our personal information protection manager is the head of the Personal Information Protection Management Section and can be contacted as follows.
Phone: +81-3-5925-1643 (License Academy Co., Ltd.)
3 copies of photo (width 3cm x length 4cm): 1 must be pasted on admission form
Photo taken within the past 3 months
4
digital ID photo(.jpg format)
5
Copy of Passport (and Visa)
6
APPLICATION FOR DORMITORY
Designated Form
Registration Procedure
※All school
Applicants are to complete the designated documents and attach required documents and send it to the school before the deadlines.
Qualifications Required for Enrolment
To be a qualified applicant, you need to complete the following conditions:
Completed 12-year school curriculum in your home country.
Complete the education requirements in your home country that qualifies you to enroll in an institution or higher education.
Interviewed with any of our school staff
Applicants should generally be under age 29
Applicants may be required to take examinations to evaluate their basic educational or achievement levels during the selection process.
Application Procedure
Ⅰ）Documents of applicant to be submitted
Application form (applicant to fill up the designated application form)
Reason for your application （use normal A4 paper）
Original copy of graduation certificate from the most recent academic institution attended.
Original academic transcript from the most recent academic institution attended.
Japanese Language experience questionnaire (designated form)
4 copies photo (3cm x 4xm), taken within the past 3 months. (One copy of photo should be affixed to the application form)
digital ID photo(.jpg format)
Certificate of attending any Japanese courses (150 study hours or more), academic transcript and attendance certificate
Any Japanese Language Proficiency Exam Certificate (i.e JLPT) (if any)
The documents listed below may be needed for submission, please prepare accordingly
Employment Letter (for those you are currently working or have working experience)
Copy of passport (those who have been to Japan must attach a copy of their visa)
Ⅱ）Documents for financial guarantor to be submitted
If financial guarantor lives in Japan
Written Oath（use the designated form with the registered seal or signature）
Letter of Support (explaining the financial support of the applicant) to the Ministry of Justice（use the designated form with the registered seal or signature）
Employment Letter
Resident Taxation Certificate or Tax Payment Certificate
Certificate of Residence (listing all family members in the same household) or Certificate of Alien Registration (if the financial guarantor is a foreigner living in Japan)
Certificate of Seal Registration
Document proving relation between the applicant and financial supporter
Bank Statement
If financial guarantor lives outside of Japan (will provide financial support from the applicant’s country)
Written Oath（use the designated form with the registered seal or signature）
Letter of Support (explaining the financial support of the applicant) to the Ministry of Justice（use the designated form with the registered seal or signature）
Bank Statement under the name of financial sponsor (in JPY or USD)
Employment Letter or Business License
Document proving relation between applicant and financial guarantor
Proof of income (Only for citizens of China), original copy of annual income and tax revenue certificate
If the applicant is the financial provider
Written Oath（use the designated form with the registered seal or signature）
Breakdown of necessary expenses (Immigration Bureau designated form)
Remarks
Individual documents may differ and additional documents may be needed for submission
Documents need to be translated into Japanese (Please contact us if necessary)
All documents submitted must be issued within 3 months of application
Ⅲ）Application fee
Applicants fee is 30,000 Japanese Yen (all applicants with option A, B or C).
Application fee should be paid concurrently with the admission documents. Once paid, this fee cannot be returned or refunded.
Selection Procedure
All submitted documents will be examined. If necessary, we will also request interviews with the applicant and the financial guarantor
Notification of Acceptance
After selection of qualified applicants, we will submit the selected applicant’s documents to the Immigration Bureau and they will issue the Certificate of Eligibility. We will notify the results of the selection process to the financial guarantor through the Immigration Bureau. Please allow 2-3 months between submitting an application and receiving the results from the application process.
Enrollment Procedure and VISA Acquisition
Once receiving notification that a Certificate of Eligibility is issued, we will confirm the tuition fee of the applicants. We will then validate the applicant and mail the Certificate of Enrollment and Certificate of Eligibility to the applicant. Each applicant should then go to the nearest Japanese diplomatic office and apply for a pre-college student visa. Applicants should prepare the following documents.
Applicants should prepare the following documents.
Certificate of Eligibility
Passport
Photo (2 copies)
The financial guarantor should inform the school of the applicant’s scheduled arrival date.
The ‘Certificate of Eligibility’ requires about 2 to 3 months before it is issued. Therefore, it will take 4 to 5 months from the date of the application is submitted to the time an applicant can enter Japan.
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